An integrated management system allows all the sub-systems in one smart system. This IMS benefits your organization by increasing the efficiency and effectiveness of your organization. It also helps the company to minimize the production cost. This system is also beneficial as it takes care of customer and employer satisfaction.
This integrated management system is useful because it makes each function of the system aligned with a single goal. And that’s why this system is highly responsible for the improvement of your organization. This integrated management system helps to gain more efficiency from less duplication and makes it easier to adopt new systems in the future.
What Is an Integrated Management System
An integrated management system is a system that combines all the aspects of an organization’s systems, processes, and standards into one smart system. This unique system allows you to streamline its management, save time, and increase efficiency. It helps you to address all the elements of the management system as a whole.
If you create a successful IMS, the unnecessary hassle will be cut. This system will work on multiple management systems. This system helps you to hold one system rather than holding audits for each standard. This integrated management system allows you to combine processes to simultaneously cover all standard-specific requirements.
Benefits of the Integrated Management System
An integrated management system can benefit your account in many ways. It helps you to increase the efficiency and effectiveness of your organization. It will also reduce the cost and show the commitment to increasing performance and employee & customer satisfaction. This system will mark the continuous improvement of your company. The benefits of the integrated management system (IMS) are given below:
- Improve performance
An integrated management system affects the specific management system components very positively. This positive impact on such components results in the improvement of quality, safety, and productivity. It also reduces risk.
- Eliminate the Redundancies
When multiple management system standards are implemented together, it gives the ability to align the standards for finding the common or single management system components. This is the best benefit of IMS. You will also be benefited from policies, objectives, processes, or resources. If you can have a single procedure for training, document control, management reviews using software or manual, you can implement more than one standard at a time. Then, you will find similarities that will help you to save money and time for your organization.
- Accountability
The integrated management system helps you to improve accountability. You can implement multiple integrated management systems at a time and you can see the cohesive objects, processes, and resources with the alignment of the systems.
- Establish the consistency
If you use the integrated approach, the consistency of the management system of your organization will be better. When an integrated system establishes consistency, the system becomes easier and better understandable. For an organization, the common set of the objective is very important and this integrated system helps you to focus on achieving the common set.
- Reduce bureaucracy
When non-integrated multiple management systems are implemented at a time, dilemmas can arise due to the layers of hierarchy. But if the management systems are integrated, you can see a systematic approach in your organization. And this process makes the accommodate changes better. The easy and simple making of changing decisions reduces the bureaucracy. Establishing process owners with a cross-functional team will be beneficial. These teams take responsibility and accountability in a very effective approach. This helps your organization to break down the barriers to decision-making and development.
- Reduce cost
You can conduct integrated audits and assessments and also optimize processes and resources with an integrated management system. The integrated system helps you to do activities in a short time than before. These integrated systems reduce interrupted time and also reduce costs.
- Optimize the processes and resources
You should not consider the standard requirements as an added load or task to the organization. These requirements are the way to implement expectations from the customers and interested parties and organizations. You can also create a smooth and effective way process. Resources can be optimized as they are focused on process implementation.
- Reduce maintenance
The integrated management system helps you to reduce maintenance. These maintenances refer to the ongoing compliance checks. It ensures to uphold the management system standard requirements. With the help of this system, you can easily maintain the requirements concurrently.
- Integrated Audits
You can have integrated audits if you start with an integrated management system. Again, there are many benefits of having integrated audits.
- Facilitate with Decision Making
This management system eliminates redundancy and also creates consistency. It also allows you to get a more complete view of the functional needs and performance. This system also allows us to analyze functional and department barriers.
Functions of the Integrated Management System
An integrated management system offers you to merge all the organization’s systems and processes into one framework. It enables an organization to work as a single unit.
The system consists of some components.
- Quality management system (QMS)
The quality management system includes policies, processes, and procedures required for planning. It also executes the production, development, and service of an organization. The areas which impact the ability of the organization to meet customer requirements are such an example of a quality management system.
- Environmental management system (EMS)
The environmental management system determines the environmental position and performance of an organization and works to improve it.
- Safety management system (SMS)
This safety management system works for the health and safety position and performance of an organization. The outline is followed and is manages with the marketing and engineering functions of a business.
- Energy management system (EnMS)
This system mainly determines the energy usage and impact of the organization. This system continuously works for the improvement of the energy impact.
- Food safety management system (FSMS)
The food safety management system confirms to follow of the rules or certain procedures or guidelines to ensure the safety of the products for the customers. Such as:
- FSSC 22000 Food Safety Certification
- ISO 22000
- SQF
- Information security management system (ISMS)
The information security management system determines the information security and manages it.
Conclusion
The benefits of the integrated management system for any organization are many. If you can create this system in your organization, it not only increase the efficiency of your organization but also reduces the cost and another risk.
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